Student Devices

WCPS-Issued Chromebooks

WCPS will continue to make sure students can use Chromebooks when they are needed for learning. However, students in some grade levels may use devices less often during the school day. This change supports new Maryland law requirements and WCPS' efforts to reduce screen time and promote our students' wellbeing.

The current WCPS device deployment implementation is:

Pre-K–Kindergarten: Students will not have a device
Grades 1: Students will share one of the six classroom devices
Grades 2–5: Students will share devices on a 2:1 ratio (two students to one device), and all devices will be kept at school
Grades 6–8: Students will share devices that will be kept at school
Grades 9–12: All students have or will receive a device to bring back-and-forth from home to school each day

NOTE: Students who have a device identified as a supplementary aid as designated in an IEP or 504 Plan will continue to have a device assigned to them.

Chromebook Care

Students who are assigned portable technology devices, including Chromebooks, must adhere to provisions outlined in the WCPS Student Device Agreement, and may be fiscally responsible for lost, stolen or damaged devices.

Learn more about caring for your device!

Device Responsibilities

Students assigned a Chromebook must follow the WCPS Student Device Agreement and Board policies. They may be financially responsible for devices that are lost, stolen, or damaged, including damage resulting from neglect.

WCPS Student Device Agreement
and Obligations (English)

WCPS Student Device Agreement
and Obligations (Spanish)

WCPS Acceptable Use of Technology Systems and Equipment – IIBH-R

DEVICE REPAIR & REPLACEMENT PROCESS

Report an Issue

To report a damaged, lost, or stolen device, please follow these simple steps below:

Damaged Devices:

Students should bring the damaged Chromebook or charger to a teacher or Library Media Specialist (LMS)
A replacement may be issued (model may vary)
An invoice will follow after evaluation and repair

Lost or Stolen Devices:

Report to the school admin ASAP
Provide incident details (date, time, location) and police report if applicable
A replacement device will be issued (model may vary)
An invoice will follow after review and investigation

Administrative Actions

WCPS understands that accidents happen. However, to ensure responsible use of district-issued devices, a tiered approach will be implemented to address both accidental and avoidable device damage.

ACCIDENTAL DAMAGE:
This includes unintentional spills, drops, or malfunctions not caused by negligence.

First Incident:
- Notice to parents / guardians
Second or Subsequent Incidents:
- Notice to parents / guardians
- If student has frequent damages, parent/guardian contact with administration required

INTENTIONAL/AVOIDABLE DAMAGE:
This includes damage caused by misuse, neglect, or failure to follow WCPS device care guidelines.

First Incident:
- Notice to parents / guardians
- If device is lost, stolen, or not repairable, parent/guardian contact with administration required
Second or Subsequent Incidents:
- Parent / guardian contact with administration required
- If device is stolen, parent/guardian must file police report and provide school with a copy.

Repair Costs

The following charges may be assessed for WCPS-issued devices and power adapters that are damaged or lost/stolen while in a student’s care.

If your student has had three (3) or more incidents where their devices was deemed lost, stolen, or damaged beyond repair, your student may be charged the full replacement value (up to $400) on the third and each subsequent replacement device.

Tier	Cost	Examples
Tier 1	$25	Missing keys, trackpad damage, broken camera, power adapter issues
Tier 2	$50	Moderate chassis damage, cracked screen (non-touch), multiple Tier 1 issues
Tier 3	$75	Major chassis damage, cracked touchscreen, combined T1+T2 issues
Tier 4	$150	Full replacement due to fluid damage, destruction, loss, theft OR combined T1+T2+T3 issues

NOTE: Items listed above are examples of damages and associated costs.
This is not an exhaustive list and additional items may be included.

In order to give staff ample time to review the incident report, the device, and conduct an investigation (when necessary), invoices will not be assigned at the time of the report.

If you have an invoice question about student obligations or costs, please reach out to your student's school administration for clarification.

OPTIONAL DEVICE INSURANCE

WCPS has partnered with Securranty to offer an optional group policy discounted student device insurance plan. This affordable insurance safeguards your student from costly repair and replacement costs associated with accidental damage and loss.

Insurance must be bought each school year and before any damage or loss happens
WCPS will continue to handle all your student’s device repair and replacement needs. Our staff will file the insurance claim on your family’s behalf at no cost. If an incident occurs, simply contact a school representative for next steps

Disclaimer: WCPS does not profit from or specifically endorse Securranty. The insurance plan is provided as an optional resource for families seeking additional protection.

Click Here to Purchase Device Insurance

Have questions or need help enrolling?

Visit www.securranty.com/wcpsmd for Frequently Asked Questions. You can also contact Securranty anytime, 24/7:

Phone: (832) 304-2015
Email: support@securranty.com

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