Delays and Closures

General Process

Decision-making during Inclement Weather or Other Emergencies

On inclement weather days, including snow, ice, or flooding conditions, WCPS Transportation staff travel inclement weather routes that are representative of some of the critical areas for safe school bus travel throughout the county. Additionally, Transportation staff communicates with the County Roads Department, State Highway Administration, and other surrounding counties’ transportation departments as to the conditions in the neighboring areas. After reviewing local information and the satellite weather service information, Transportation staff contacts executive administrators to recommend changes in school status, as needed. Final determination is normally made prior to 5:30 a.m. with notifications using area media outlets, the WCPS website, social media, and the WCPS mass notification system immediately following a decision. Depending on specific weather situations, the timeline may be earlier or later. The primary consideration for delay or closure decisions is the safety of students traveling to and from school.

Zone Closing Options

WCPS has implemented two specific weather zones, in Hancock and Cascade. These areas sometimes experience more severe inclement weather than the majority of the county. Schools located in these zones may be delayed or closed separately from the rest of the county. See also: Zone Closing Options

Other Emergencies

In addition to school delays or closings due to inclement weather, the superintendent may determine the need to close a school, schools, or the school system based on other emerging situations (power outages, etc.). In the event of a school closing or delay, notification will occur using area media outlets, the WCPS website, social media, and the WCPS mass notification system.

Notification

Communications regarding a delayed opening, closing, or early dismissal of schools will be shared with parents/legal guardians using area media outlets, the WCPS website, social media, and the WCPS mass notification system. Families who have provided updated contact information to schools will be notified with a text message, phone call, and/or email around 5:30 a.m. for school closures or delays. An announcement will also be posted to the WCPS website and WCPS social media platforms. Parents/legal guardians should also check local radio stations and television broadcasts for this information.

In case of a breakdown in the communication plan due to power outages or other technical difficulties, parents/legal guardians and staff should familiarize themselves with more than one source for this information.